Scanning

Our Scanning Capabilities

 

Documents

 

FNTI has been converting paper documents to digital images for more than 30 years while continuously refining our technology, software and processes. Our technicians have managed to save and image even the most deteriorated and damaged documents while ensuring top quality results for clients.

 

FNTI can help you migrate your paper to an imaging system and delivery platform.

 

Our conversion process employs the latest capture devices and is supported by a time-tested production and document control process. It encompasses document workflow (i.e., mailroom), preparation for conversion, indexing and data abstraction, quality assurance and final delivery. We apply multiple QC steps during the conversion process to ensure image quality and data integrity.

On-site Document Scanning

Large Format

 

We can convert your large format drawings, maps, blueprints and books to digital image.

 

FNTI's large format scanners and overhead book scanners enable conversion of a wide range of oversized documents economically and at very high quality. Large format maps, drawings and blueprints are hand-fed through scanners, while books are imaged by our BookEye book scanner.

 

Microfilm and Microfiche

 

Micromedia libraries are often decades old and have been created using varying quality standards. It is possible that some micromedia may be damaged because of storage conditions. We have significant experience in managing the challenging elements of maintaining image quality of the micromedia, creating a reliable electronic library.

 

Aperture Cards

 

Even though aperture cards are an effective way to store, retrieve and view large format drawings and blueprints, it is not the most efficient way to store your valuable documents. Aperture cards, which is microfilm attached to thin cardboard, are susceptible to bright light, humidity and water damage. While aperture cards can be easily stored in a warehouse, keeping the cards in perfect order without losing drawings or misfiling them is difficult. Over time, aperture cards become damaged from use and show signs of wear and tear.

 

By converting your aperture cards to digital files, you can easily retrieve digital images rather having to search through boxes of cards to find that one misfiled blueprint.

 

Digital-to-Film Archiving

 

We convert digital images to film for archiving, enabling our clients to capture and archive important records to film that will last hundreds of years.

 

 

A Methodical Approach to ScanningA Methodical Approach to Scanning

 

FNTI's proven conversion process is driven by our Production Control Database (PCD), which is accessible via a high-speed network and enables real-time tracking and reporting of media through each stage of the conversion process.

 

Librarian Stage

 

Librarians are essential to FNTI's ability to track a folder through the conversion process. Librarians use the Project Control Database to control project execution and are the gatekeepers of process integrity and inventory control.

 

Scanning Stage

 

In this stage, electronic images of the folder are created using high-speed scanning equipment. Scan operators are responsible for maintaining the integrity of the documents and updating the PCD with the location of the source materials by scanning a barcode on the document container, continuously monitoring the location of materials while tracking activity.

 

Special preparation teams disassemble and group documents by type. When document conversion is complete, the documents are reassembled and replaced in the document container.

 

Indexing Stage

 

Indexing enables electronic retrieval of digitized records. FNTI's indexers view every image for quality and completeness, key the required indexes defined by the client and release the image for double-key verification to another operator. This methodology allows FNTI to guarantee the integrity of the index fields.

 

Quality Assurance Stage

 

This is the final step in the document conversion process. Quality Assurance operators inspect 100% of the images processed, checking for completeness and legibility. As QA operators receive materials, they scan barcodes on individual files, updating the PCD. Quality Assurance Supervisors have responsibility for coaching personnel and implementing corrective action for any errors found during the QA inspection.

 

Export & Archive

 

A senior technical specialist manages exporting and archiving of converted data. When a box of images has been verified as complete, FNTI will generate final image media with indexes for the boxes and associated image files.

 

Return of Original Documents

 

Once the files have been exported to the proper format, source files are securely placed back in their containers. The Barcoded Batch Cover Sheet remains as the index to the boxed contents. The PCD then updates the status to inform the file room staff as files are returned. Each box is transported back and checked back into the file room by the Library Process.

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On-site Document Scanning

On-site Document Scanning